Jobs and Internships

Unless otherwise noted, all positions listed below are with the National Endowment for Democracy. Please read the descriptions and follow the instructions when applying.

The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world. Read more about the NED.

Applicants must include a cover letter, resume and completed application. Incomplete applications may not be considered.

Full-time positions

Internships

Summer 2015 INTERNSHIP OPPORTUNITIES

Full-time Positions 


Assistant Controller, Finance – (Job #1520)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks The Assistant Controller supports the Controller in establishing and maintaining effective and efficient internal controls in order to ensure accurate, complete and timely recording and reporting of financial transactions. This position provides review and control services within the accounting group for daily grant, vendor, and employee disbursements; oversees perpetual reconciliation of subsidiary ledgers and balance sheet accounts; develops process improvements to streamline and improve accounting and administrative operations; and directly supervises the Sr. Staff Accountant. This is an exempt level position and is based in Washington, D.C.

Provide day-to-day administrative and programmatic support to the Middle East and North Africa program staff.

 

Responsibilities:

  • Serves as the backup to the Controller in matters relating to the accounting and disbursements functions.
  • Performs daily review and approval of disbursement activity for grantees, vendors, and employee requests for payment, ensuring compliance with GAAP, federal regulatory, and other donor requirements, as well as NED’s own policies and procedures.
  • Oversees daily review and approval of drawdown requests to the Department of State.
  • Supervises the Sr. Staff Accountant as may be needed, including detailed review of reconciliations, schedules, and journal entries.
  • Ensures general ledger accounts are timely and accurately maintained, and all balance sheet accounts are reconciled on a monthly basis.
  • Confirms that subaward activity is properly recorded and reconciled between the general ledger and GIFTS database.
  • Assists the Controller in the month-end closing process, preparation of monthly financial statements, and subsequent departmental reporting of budget-to-actual activity.
  • Trains NED employees on accounting policies, procedures and forms utilization.
  • Identifies and implements new processes to drive efficiency, effectiveness, and quality control.
  • Reviews and/or prepares required schedules for annual and programmatic audits and organizes sample data under guidance of the Controller.
  • Assists with preparation of Form 990 tax returns schedules and other tax/regulatory forms.
  • Provides general support to the work of the Controller and Finance Manager, Grants Reporting & Analysis as needed.

Qualifications:

  • Knowledge/Experience (formal degree requirements and years of relevant job experience required):
    • Bachelor’s degree in Accounting or Finance; CPA preferred.
    • 7+ years progressive experience in accounting and/or auditing;
    • 5+ years of experience in mission-driven, nonprofit organizations subject to federal grants rules and regulations compliance, including working knowledge and practical application of OMB cost principles and other relevant circulars.
  • Other Qualifications:
    • Demonstrated knowledge of nonprofit accounting principles and practices, budget management, accounting report generation and utilization, and financial analysis.
    • Strong working knowledge of the compliance requirements of Federal Travel Regulations and the OMB Circulars and Uniform Guidance, especially with regards to the cost principles and procurement regulations.
    • Prior experience in Microsoft Navision preferred, Fundware and GIFTS experience is a plus.
    • Intermediate to advanced level working knowledge of Microsoft Excel and other Office products.
    • Strong attention to details and accuracy in all work products.
    • Solid documentation skills, ensuring proper audit trail.
    • Willingness to work extra hours during peak workload periods, especially around annual audit.
    • Fluency in spoken and written English; knowledge or fluency in additional languages is a plus.
    • Applicants must be authorized to work in the U.S.
  • Competencies:
    • Paramount professional integrity, honesty, initiative, confidentiality and dependability.
    • Commitment and ability to excel in a fast-paced environment; works effectively under time pressure and meets deadlines.
    • Highly professional demeanor, with strong interpersonal and customer service skills to effectively interact with all levels of staff.
    • Ability to translate financial terms to effectively train finance and non-finance personnel.
    • Employs team-building, mentoring approach to supervision and working style.
    • Confidence in addressing policy and procedure compliance questions.
    • Solid analytical, problem solving and financial troubleshooting skills.
    • Ability to quickly learn new systems, processes and procedures.
    • Flexibility in approach to work processes and tasks.

To Apply:
Candidates must include a cover letter, resume, contact information for three professional references, salary history/requirements and completed NED employment application which is also available on our careers page at http://www.ned.org/about/jobs. Please send to jobs@ned.org, with your name and Assistant Controller – Job #1520 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls.


Program Assistant, MENA – (Job #1518)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, seeks a Program Assistant. This is an entry-level position on our Middle East and North Africa regional program team. The position is based in Washington, D.C.

Position Summary:
Provide day-to-day administrative and programmatic support to the Middle East and North Africa program staff.

Responsibilities:

  • Ensure logging in of grant proposals.
  • Draft budgets and assist with writing project summaries.
  • Provide support for considering and awarding grants to nongovernmental organizations working on democracy building programs in the assigned region/country.
  • Assist senior director and staff with general administrative duties.
  • Organize events for visiting grantees.
  • Attend and report on relevant conferences, meetings, and other events.
  • Research information on current political developments in the assigned region/country.

Qualifications:

  • Bachelor’s degree in a relevant field.
  • Fluency in Arabic (reading, writing and speaking) is required. Preferred candidates will also have language proficiencies in other languages used in the region, including French, Turkish and Farsi.
  • Minimum of 1 year of work experience in an office environment.
  • Strong written and oral communication skills in English.
  • Knowledge of major political and social issues in the MENA region.
  • Administrative support experience.
  • Attention to detail and the ability to multi-task.
  • Proficiency in Microsoft Office.
  • Authorization to work in the United States.

To Apply:
Applications must include a cover letter, resume, salary history and requirements, completed NED Employment Application and contact information for three references. Please send to jobs@ned.org, with your name and Program Assistant, MENA – Job #1518 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.

Senior Staff Accountant – Job # 1517

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks a Senior Staff Accountant to support the daily accounting operations of the Endowment’s Finance department, the monthly and year-end financial closings, and the annual external audit fieldwork preparation, along with other duties as assigned. This is an exempt level position and is based in Washington, D.C.

Responsibilities:
• Preparation of monthly closing entries to include but not limited to: entries relating to banking & investment activity, prepaid and accrued expenditures, payroll, subgrant activity, fixed asset inventory (depreciation/amortization), and other recurring entries and reclassifications as may be needed.
• Timely and accurate maintenance and monthly reconciliation of assigned balance sheet accounts.
• Identification and preparation of necessary adjusting journal entries as identified through the reconciliation process and/or received from financial statement reviewers.
• Assist with analysis of budget-to-actual results for departmental activity.
• Preparation and mailing of audit confirmations for grantees.
• Support the preparation of the annual audit by preparing required audit schedules and assisting external auditors, as needed under guidance of Controller.
• Assist in gathering data for preparation of Form 990 and other tax/regulatory returns.
• Ensure compliance with GAAP, federal and donor-specific grant requirements, as well as NED’s policies and procedures.
• Assist the team in identifying and implementing new processes to drive efficiency and quality control.
• Cross-train with other members of the Finance Department to function as backup as needed.
• Serve as a team resource by completing special projects which promote the effective and efficient operation of the Finance Department.

Qualifications:
• Knowledge/Experience (formal degree requirements and years of relevant job experience required):
• Bachelor’s degree in Accounting or Business and 5+ plus years of related experience preferably in a mission driven, non-profit environment.
• Candidates must have 2+ years’ experience as Sr. Level Staff Accountant.
• CPA preferred.

Other Qualifications:
• Demonstrated knowledge of accounting principles and practices, fund accounting in a non-profit environment, budget management, accounting report generation and utilization, and financial analysis.
• Working knowledge of OMB Circulars, specifically with regards to the cost principles.
• Prior experience in Microsoft Navision preferred, Fundware and GIFTS experience is a plus.
• Intermediate to advanced level working knowledge of Microsoft Office products including Outlook, Excel, and Word.
• Strong attention to details and accuracy in all work products.
• Solid documentation skills, ensuring proper audit trail.
• Ability and willingness to work extra hours during high workload periods, especially around annual audit.
• Fluency in spoken and written English; knowledge or fluency in additional languages is a plus.
• Applicants must be authorized to work in the U.S.

Competencies:
• Professional demeanor with strong interpersonal and customer service skills to effectively interact with all levels of staff.
• Confidence in addressing policy and procedure compliance questions.
• Capability and willingness to work both independently and as a member of a team.
• Ability to juggle multiple projects during high workload periods. Flexibility in approach to work processes and tasks.

To Apply:
Candidates must include a cover letter, resume, contact information for three professional references, salary history/requirements and completed NED employment application which is also available on our careers page at http://www.ned.org/about/jobs. Please send to jobs@ned.org, with your name and Senior Staff Assistant – Job #1517 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls.


Program Assistant, Eurasia – Job # 1516

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks a Program Assistant, Eurasia to provide administrative and programmatic support to the Eurasia region focusing on Russia. This is a non-exempt level position and is based in Washington, D.C.

Responsibilities:
• Providing support for considering and awarding grants to nongovernmental organizations working on democracy-building programs in Russia and the Eurasia region;
• Maintaining accurate information on proposals and current projects in a database;
• Providing general administrative support, such as tracking expenditure of funds, preparing documents for senior staff to review, copy editing;
• Researching information as requested by the Senior Director and Program Officers about potential grantees and current developments in the region;
• Assisting the Program Officers with general administrative duties;
• Coordinating administration and information exchange between regional grant-making staff and other departments of the NED;
• Helping to organize meetings, roundtables and other events.

Qualifications:
• Bachelor’s degree in relevant field (international relations, history, political science or area studies relevant to Russia and Eurasia.);
• Strong Proficiency in Russian;
• Strong written and oral communications skills in English and Russian;
• Knowledge of the political and social issues in the Eurasia region;
• Administrative support experience;
• Attention to detail and the ability to multi-task;
• Proficiency in Microsoft Office;
• Authorization to work in the US (non-US citizens must possess work authorization that does not require employer sponsorship for a visa);
• The start date for this position is June 1, 2015 or as soon as possible thereafter.

To Apply:
Candidates must include a cover letter, resume, contact information for three professional references, salary history/requirements and completed NED employment application which is available on our careers page at http://www.ned.org/about/jobs. Please send to jobs@ned.org, with your name and Program Assistant, Eurasia – Job #1516 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls.


Audit Assistant – Job # 1515

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks an Audit Assistant for its Compliance Department based in Washington, D.C.  

Position Summary:

The Audit Assistant works under the supervision of the Sr. Director of Compliance to assist ten auditors in securing invoices submitted from over 90 countries, update the grants (GIFTS) database with the results of monitoring reviews, create and maintain files, and perform other administrative duties.

Responsibilities:          

  • Edit Compliance correspondence letters in the GIFTS database to incorporate merge fields.
  • Update searches and views in the GIFTS database as appropriate for auditors.
  • Email introductory letters and requests for invoices for auditors to review.
  • Update the GIFTS database whenever invoice requests are sent, received or completed.
  • Run a report in GIFTS of all grants which will expire within 60 days and provide it to the auditors.
  • Make copies, create files and labels, file and pull documents, maintain the audit files and send files to storage.
  • Perform other administrative duties as required including performing invoice verification reviews.

Knowledge and Skill Level:

  • Bachelor's degree in Finance or Accounting with a minimum of two years of work experience;
  • Knowledge of a foreign language is a plus;
  • Attention to detail, ability to multi-task and work with minimal supervision;
  • Strong verbal, written and analytical skills;
  • Team player comfortable in a multicultural environment;
  • Proficiency in Microsoft Word, Excel, and PowerPoint and familiarity with database applications.

To Apply:  Candidate applications must include a cover letter, resume, salary history and requirements, completedNED employment application, and contact information for three professional references.  Please send to jobs@ned.org, with your name and Audit Assistant - Job #1515 in the subject line.  The NED is an Equal Opportunity Employer.  For more information, please visit our website at www.ned.org.  Please no phone calls.


HR/Payroll Coordinator– (Job #1514)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support democracy around the world, seeks an HR/Payroll Coordinator. We are seeking someone with previous HR and extensive payroll experience, a self-starter with a strong customer service orientation, meticulous attention to detail, and is a quick learner. This position is based in Washington, DC.
Position Summary:
The HR/Payroll Coordinator is a key member of the Human Resources team and is responsible for managing the payroll function and assisting in benefits administration while also working closely on all functions in the HR department including the Senior Benefits/Payroll Administrator and Senior Director This position supports, the administrative aspect of payroll systems HRIS updates (using ADP) and supports coordination of various tasks include recruitment, compliance, human resources data and analysis. This position requires superior customer service, payroll accuracy, great attention to detail, flexibility, autonomy, resourcefulness, initiative, and ability to work in a team-oriented environment.
Responsibilities:
Payroll:
• Serve as a backup payroll administrator in preparing and processing semi-monthly payroll; assists in verifying HR employment documents, verifies completeness, accuracy, and consistency of data and related information.
• Extensive experience in processing payroll using ADP PayExpert or similar payroll system
• Process personnel transactions and generating a variety of reports.
• Update employee information in the system as it changes and ensuring it agrees to information in HR files.
• Process payments and reconciliation for all payroll/benefits relating to medical, dental, vision, FMLA, Life, LTD etc. including the proper funding of 403b.
• Distribute accurate and timely quarterly and year-end reporting (W-2 and 1099).
• Monitor leave records using ADP Time and Attendance Module.
• Assist with onboarding, orientations and training new employees and ensure that staff are using systems properly.
• Integrity and strong attention to detail are crucial for this role with high degree of professionalism.
• Strong work ethic and ability to deal with confidential and sensitive material.
• Decision-making, problem-solving, and strong analytical skills required.

Administrative:
• Coordinates the daily operations of the Human Resources department; maintains all departmental files and records; performs a variety of support duties; responds to inquiries from staff.
• Schedules important meetings, monthly and quarterly as needed.
• Processes vendor invoices and credit card reconciliations on a regular basis, and liaises with accounts payable.
• Keeps personnel files up-to-date and secure, with strict confidentiality.
• Assists with processing and data input for annual open enrollment, benefits and salary changes.
Recruitment:
• Assists HR Manager with recruitment efforts; comprehensive knowledge of staffing to including on-boarding, internship program, separation processes, and serves as an HR orientation backup.
• Assisting with the interviewing process including scheduling interviews, arranging interview panels, verifying employment application information, preparing interview materials, and conducting applicant testing; conducts phone screens, interviews and checks references as required.
• Researching and compiles new recruitment sources on a continuous basis to insure maximum outreach; prepares and sends out job postings to online outlets.

Internal Communications/Technology:
• Administers relevant aspects of HRIS database, such as inputting data, processing all new hires and payroll changes, ensuring integrity of data, and providing reports and analyses. for personnel and benefits information;
• Analyzes the effectiveness and efficiency of HR systems and provide recommendations for changes and upgrades, as needed.
• Assists with process improvements and initiatives within the department.
• Manage the HR intraNED and assist with developing SharePoint integration and updates for HR.
• Other job related duties and special projects, as assigned.

Qualifications:
• Bachelor's Degree and two (2) years of progressively responsible human resources experience, HR Coordinator or HR Assistant in a high volume environment.
• Experience with ADP Pay Expert, HRIS Systems, Time and Attendance module or another automated time keeping system, required;
• Experience with Halogen Performance Management System, SharePoint or Serenic highly desirable;
• Superior customer service, excellent verbal and written communication skills with the ability to engage professionally with all levels within the organization;
• Exceptional attention to detail, self-motivated and ability to multi-task;
• Outstanding computer skills: high level of proficiency in Word, Excel, and PowerPoint;
Knowledge of practices and methodology related to the operations of a human resources department;

• Possess strong working knowledge of payroll practices and labor & compliance guidelines;

• Ability to maintain a positive attitude with strong interpersonal skills in order to establish and maintain effective work relationships;

• Ability to exhibit a high level of confidentiality within and outside the NED regarding all data and information obtained through the course of daily work; and,

• Ability to display good judgment; successfully sort multiple priorities; maintain a sense of perspective and humor while working under pressure.

To Apply:
Applications must include a cover letter, resume, salary history and requirements, completed NED employment application, and contact information for three professional references. Please send to jobs@ned.org, with your name and HR Coordinator – Job #1514 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Program Officer for Europe – Western Balkans (Job #1510)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support democracy around the world, seeks a Program Officer for Europe – Western Balkans. This position is based in Washington, DC.

Position Summary:

The Program Officer will work with the regional program and grants staff to manage the NED’s grants program in the Western Balkans; contribute to developing the Endowment’s strategy for the Southeast Europe region; set priorities; and monitor and evaluate discretionary and core institute projects in the region.

Program Officer Responsibilities:

  • Evaluating project proposals and progress reports;
  • Drafting summaries of proposals to present at quarterly Board of Directors’ meetings;
  • Maintaining regular communications with potential and existing grantees;
  • Monitoring the work of grantees, including regular field visits;
  • Tracking political developments and main players, and informing NED’s strategy for the region;
  • Representing NED’s Europe program at relevant internal and external meetings;
  • Representing the program portfolio before the Board of Directors, the President, congressional committees, government agencies and other entities as needed;
  • Building and maintaining relationships with like-minded organizations, including NED partners, other donors, and regional organizations;
  • Organizing and participating in events to highlight specific democracy-related issues with respect to Southeastern Europe.

    Requirements:

    • Master’s degree in International Affairs, Political Science, International Development or related discipline;
    • At least 5 years of extensive experience in democracy-related civil society work;
    • In-depth understanding of political issues and trends in Southeastern Europe, with emphasis on the former Yugoslavia;
    • Substantial experience working in or on the Western Balkan countries; in-country experience preferred;
    • Deep understanding of civil society issues, as well as familiarity with civil society networks and individual activists in the region;
    • Excellent written and oral communication skills in English; knowledge of BCS and/or Albanian languages are a strong asset;
    • High degree of organization and initiative;
    • Excellent interpersonal skills;
    • Proficiency in the use of MS Office;
    • Experience with program and financial management and reporting; and,
    • Applicants must be authorized to work in the U.S.

    To Apply:

    Applications must include a cover letter, resume, salary history and requirements, completed NED employment application, and contact information for three professional references, and writing sample. Please send to jobs@ned.org, with your name and Program Officer for Europe – Western Balkans – Job #1510 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


    Auditor, Asia – Job #1507

    The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization working to support freedom around the world, seeks an Auditor for the Asia region. The position is based in Washington, D.C.

    Position Summary:

    The Auditor for Asia: 1) assesses grantees by evaluating financial questionnaires and performing risk assessments, and 2) monitors grantees financial expenditures via several different methods of review.

    Responsibilities:

    • Review and evaluate financial questionnaires to determine potential grantees’ financial capabilities.
    • Compile risk assessments to determine whether potential grantees are low, medium or high risk.
    • Perform cash ledger reviews, invoice verification reviews, and desk reviews of external audit reports.
    • Travel and conduct on-site financial reviews and draft review reports.
    • Perform other duties as assigned.

    Qualifications:

    • BS in Accounting or Finance.
    • A minimum of three years of experience.
    • Writing and speaking knowledge of Mandarin, Burmese or Urdu a plus.
    • Working knowledge of databases, Excel, Word, and PowerPoint.
    • Working knowledge of OMB Circulars A-110, A-122 and A-133.
    • Ability to work independently.
    • Ability to travel overseas.
    • Applicants must be authorized to work in the U.S.

    To Apply:
    Candidates must include a cover letter, resume, completed NED employment application, salary history and requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Auditor, Asia – Job #1507 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


    Program Assistant, Grantmaking Resource Center – (Job #1506)

    The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, and is seeking a Program Assistant, Grantmaking Resource Center (GRC). The position is based in Washington, D.C.

    Position Summary:

    Coordinate the quarterly proposal process and liaise with the Grantmaking Program staff to assess, implement process changes, develop written guidelines and resources for the Grantmaking Program, maintain the GIFTS grantmaking database, and support learning and best practices in Grantmaking at the National Endowment for Democracy.

    Responsibilities:

    • Working with GRC teammates to support the quarterly board cycle (proposal intake, data entry for all proposals, scheduling review meetings for regional Program staff, Grants, and Compliance, review and tracking of board materials, and preparing for the quarterly board meetings);
    • Act as frontline HelpDesk for GIFTS database; YourGIFTS interface; and process issues;
    • Core member of GIFTS Power Support team;
    • Updating grantee information in tracking sheets and databases and generating periodic reports using the MicroEdge GIFTS database for various audiences at the NED;
    • Helping to write and edit materials about procedures and technology systems for manuals, guidebooks and other technical documents;
    • Liaising with the staff of two or more regional sections, Grants, and Compliance to keep the GRC team updated on team news and updating the regional teams on new grant making procedures;
    • Assisting with the orientation of new Regional Program, Grants, and Compliance staff to the Grantmaking Program; GIFTS; YourGIFTS; and IGAM, and any other relevant grantmaking systems;
    • Supporting GRC teammates with their responsibilities outside of preparations for each quarter’s board meetings (routing proposals and reports; recording and posting trainings; updating the intranet; coordinating planning meetings)
    • Maintaining GRC files;
    • Supporting the Director of the Grantmaking Resource Center as needed; and
    • Other duties as assigned by the Director of the Grantmaking Resource Center.

    Qualifications:

    Knowledge/Experience:

    • Bachelor’s degree in relevant field;

    Other Qualifications:

    • Working knowledge of politics, economics, and history and interest in international affairs
    • Proficient in Microsoft Office Suite, Excel experience a plus
    • Proficient in Microsoft Sharepoint and/or grantmaking database a plus
    • Administrative support experience, preferably at a grantmaking organization
    • Provide attention to detail, and meet deadlines required
    • Ability to multi-task and manage diverse activities
    • Authorization to work in the United States.

    Competencies:

    • Fluency in second language a plus
    • Strong written and oral communications skills in English
    • Training, tutoring, or teaching experience preferred.

    To Apply:
    Candidates must include a cover letter, resume, completed NED empoyment application, salary history with requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Program Assistant, GRC – Job #1506 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please, no phone call inquiries.


    Grants Officer, Latin America & Caribbean (LAC) (#1503)

    The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grantmaking organization that works to support freedom around the world, is seeking a Grants Officer based in Washington, DC.

    Position Summary:

    The Grants Officer, LAC works under the supervision of the Principal, Grants Administration-Asia & Latin America. This position provides hands-on (cradle-to-grave) management of an assigned grant portfolio, working closely with colleagues to provide effective and collaborative due diligence and oversight of grant programs.

    The mission of the Grants Administration department is to provide effective and efficient grants management, guiding grantees through the grant lifecycle to support their successful implementation of projects, in support of NED’s mission. The department strives to promote consistent implementation of policy and procedure, flexibility, responsiveness, innovation, and collaboration in the administration of NED’s grantmaking program.

    Responsibilities:

    • Participate in proposal review and risk assessment processes, providing input into the assessment of the eligibility and grants administration capacity of prospective grantees.
    • Analyze proposal budgets for allowability, allocability, and reasonableness.
    • Draft new grant agreements and amendments.
    • Ensure the smooth management of grants portfolio, including timely payments, quick response to grantee inquiries, and efficient problem-solving.
    • Maintain an up-to-date grant portfolio, sending all reminders, follow-ups, and closeouts.
    • Approve grantee financial reports, payment requests, and conduct resolution of invoice review findings.
    • Facilitate grantees’ understanding of grant, reporting, and audit requirements.
    • Ensure that grants awarded are in compliance with US Government or other donor regulations and/or other special requirements.
    • Perform other duties as assigned.

    Qualifications:

    • Bachelor’s degree in relevant field (international studies, relevant area studies, nonprofit administration, etc.).
    • At least two years of experience in a nonprofit organization or foundation with emphasis on grants and/or contract administration.
    • Familiarity with Federal grant regulations and international activities/issues relevant to NED’s operational environment.
    • Familiarity with or interest in LAC.
    • Strong written, reading and spoken Spanish required; ability in French language in addition to Spanish, desired.
    • Attention to detail and ability to multi-task, set priorities, and organize time efficiently.
    • Strong ability to be a team player and self-starter, comfortable in a supporting role, working independently, and in a multicultural environment.
    • Strong oral and written communication skills.
    • Proficiency in Microsoft Office, especially Word and Excel; knowledge of MicroEdge Gifts or other relational database helpful.
    • Ability to travel internationally on an occasional basis.
    • Authorized to work in the US.

    To Apply:

    Applications must include a cover letter, resume, salary history and requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Grants Officer, Latin America and Caribbean (LAC) - Job #1503 in the subject line. The NED is an Equal Opportunity Employer. For more information please visit our website at www.ned.org. Please no phone calls.


    Grants Assistant, Asia/Core Institutes - (Job 1473)

    The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support democracy around the world, seeks a Human Resources Coordinator. We are seeking someone with previous HR experience, a self-starter with a strong customer service orientation, meticulous attention to detail, and has the ability to pick up different processes easily. This position is based in Washington, DC.

    Position Summary:

    The Grants Assistant, Asia/Core Institutes provides general administrative support to the department, working under the supervision of the Principal, Grants Administration-Asia and the Senior Director, Grants Administration.  The Grants Assistant provides an essential role in ensuring smooth operations, timely processing of grant-related items, quality control, and accurate recordkeeping.

    The mission of the Grants Administration department is to provide effective and efficient grants management, guiding grantees through the grant lifecycle to support their successful implementation of projects, in support of NED’s mission.  The department strives to promote consistent implementation of policy and procedure, flexibility, responsiveness, innovation, and collaboration in the administration of NED’s grantmaking program.

    Responsibilities:

    • Timely log incoming items, with accurate data entry and attention to detail
    • Prepare and route grant-related documents.  Ensure that appropriate staff are kept abreast of progress of items.
    • Send documents to grantees
    • Update the grants database as required and produce assigned reports in an accurate, complete and timely manner
    • Review grantee financial reports for accuracy and format
    • Track late submissions of signed grant documents
    • Maintain electronic and hard copy files
    • Maintain current documentation of administrative procedures in the Grants Assistant manual
    • Assist with administrative tasks of Grants department staff

    Requirements:

    • Bachelor's degree or equivalent work experience
    • Attention to detail and ability to multi-task
    • Ability to work with minimal supervision
    • Strong oral, written communication, and analytical skills
    • Strong team player, preferably in a multicultural environment
    • Strong working skills with Microsoft Word, Excel, and Outlook; knowledge of MicroEdge Gifts or other relational database helpful
    • Interest in the Asia region is desirable but not required

    To Apply:

    Applications must include a cover letter, resume, salary history and requirements, completed NED employment application, and contact information for three professional references. Please send to jobs@ned.org, withyour name and Grants Assistant, Asia/Core Institutes – Job #1473 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


    Program Officer, Latin America and the Caribbean(Cuba) (Job #1452)
    National Endowment for Democracy (NED)

    The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support democracy around the world, seeks a Program Officer for Cuba. This position is based in Washington, DC.:

    Position Summary:

    The Program Officer reports to the Senior Director for LAC program and work with LAC and Grants staff to provide programmatic and administrative support to NED’s Cuba grants program; contribute to developing the Endowment’s strategy for Cuba; sets programmatic priorities, monitors and evaluates projects, and tracks program budgets.

    Duties:

      • Evaluating project proposals and progress reports in the Cuba portfolio;
      • Drafting summaries of proposals to present at quarterly Board of Directors’ meetings;
      • Maintaining regular communication with potential and existing grantees;
      • Monitoring the work of grantees, including regular field visits;
      • Tracking political developments and main players in Cuba and the rest of Latin America and the Caribbean as they relate to Cuba, and informing NED’s strategy for the region;
      • Representing NED Cuba program at relevant internal and external meetings;
      • Providing support for senior staff as they represent the Cuba portfolio before the Board of Directors, the President, congressional committees, government agencies and other entities as needed;
      • Building and maintaining relationships with like-minded organizations, including other donors, NED partners and regional organizations;
      • Organizing and participating in events to highlight specific democracy-related issues with respect to Cubas.

      Qualifications:

      • Master’s degree in International Affairs, Political Science, International Development or related discipline;
      • At least 5 years of extensive experience in democracy-related work;
      • In-depth understanding of political issues and trends in Latin America and the Caribbean; experience working on Cuba a plus;
      • General understanding of closed societies, civil society issues, and familiarity with civil society networks and individual activists in Cuba and the region;
      • Excellent written and oral communication skills in English and Spanish; fluency in Spanish is required;
      • Excellent written and oral communication skills in English;
      • Time living, working or traveling in Latin America;
      • MS Office skills;
      • High degree of organization and initiative;
      • Experience with financial management and reporting;
      • Excellent interpersonal skills.

      To Apply:
      Applications must include a cover letter, resume, salary history and requirements, completed NED Employment Application and contact information for three professional references. Please send to jobs@ned.org, with your name and PO, LAC – Job #1452 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


    Summer 2015 INTERNSHIP OPPORTUNITIES

    Intern, Center for International Media Assistance / Summer 2015 -- (Job #1509)

    The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world. The Center for International Media Assistance (CIMA), an initiative of NED, approaches its mission by providing information, building networks, conducting research, and highlighting the indispensable role independent media play in the creation and development of sustainable democracies around the world.

    Position Summary:
    CIMA is currently seeking an intern for summer 2015. The unpaid internship is open to current graduate students. Working on a small team, the intern will play a key role in supporting CIMA’s core activities, including assisting with events, publications, and mailings. The Intern will also have the opportunity, under CIMA staff guidance, to conduct their own research and contribute to CIMA’s blog on a topic relevant to their interests. The internship is a unique opportunity to learn more about an emerging field in development and media. The position is based in Washington, D.C.

    Requirements:
    • Must be enrolled in an undergraduate or graduate program at an accredited university, with a strong interest in democracy development and/or international affairs. Candidates must be able to receive academic credit for the internship and therefore must be enrolled in a program in a related field.
    • Possess excellent written and verbal communications skills
    • Maintain a strong work ethic and a sharp attention to detail
    • Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail.
    • Students must also have strong computer skills.
    • Applicants should have an interest in journalism, international relations, development, and/or democracy work.

    Duties/Responsibilities:
    • Manage CIMA’s subscription-based email listings.
    • Assist with updating and maintaining CIMA’s website, as well as design and format of CIMA reports.
    • Attend meetings and hearings on media development topics as necessary.
    • Assist with arranging and executing meetings and events.

    Qualifications:
    • The internship is open to current undergraduate or graduate students.
    • Applicants must have experience with content management systems (Drupal preferred), Adobe Creative Suite (InDesign and Illustrator preferred).
    • Applicants should have an interest in journalism, international relations, development, or democracy work.
    • Applicants with graphic design skills and background are highly desired.

    Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week) commitment for the duration of the internship.
    Travel Reimbursement: $10/day for commuter expenses
    NED Application Deadline: n/a
    Anticipated Start Date: o/a June 1, 2015
    Orientation Dates: June 1-5, 2015
    Anticipate End Date: Mid-August 2015
    Authorization: Candidates must be authorized to work in the U.S.

    How to Apply: Please send a copy of your completed application for academic credit for internship, cover letter, resume, and contact information for three references. Please send to jobs@ned.org, with your name and CIMA Intern – Job #1509 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


    Intern (Office of Government Relations & Public Affairs) / Summer 2015 – (#1505)

    The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, and is seeking an Intern for the Office of Government Relations & Public Affairs. The position is based in Washington, D.C.

    Position Summary:

    The Office of Government Relations & Public Affairs at the National Endowment for Democracy (NED) is seeking a highly motivated individual to serve as an Intern for summer 2015. The unpaid internship provides excellent opportunities for research, writing and administration in the areas of communications (press, social media, publications and public events), Congressional relations and the Freedom of Information Act. The Intern will also interact with a stream of international visitors, speakers and activists who are working in support of democratic development and human rights.

    Responsibilities:

    • Assist with meeting and event preparations
    • Attend lectures and events related to democracy assistance
    • Conduct research and compile files pertaining to Freedom of Information Act requests
    • Help maintain contact database
    • Engage with Twitter followers
    • Other duties as assigned.

    Qualifications:

    • Must be enrolled in an undergraduate program at an accredited 4-year college or university, with a strong interest in democracy development and/or international affairs
    • Spanish language skills are a plus
    • Possess excellent written and verbal communications skills
    • Maintain a strong work ethic and a sharp attention to detail

    Requirements:

    • Candidates must be able to receive academic credit for the internship and therefore must be enrolled in an undergraduate program in a related field.
    • Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.

    Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week)
    commitment for the duration of the internship.
    Travel Reimbursement: $10/day for commuter expenses
    NED Application Deadline: n/a
    Anticipated Start Date: o/a June 1, 2015
    Orientation Dates: June 1-5, 2015
    Anticipate End Date: Mid - August 2015
    Authorization: Candidates must be authorized to work in the U.S.

    To Apply:
    Please send a copy of your completed application for academic credit for internship, NED employment application, cover letter, resume, and contact information for three professional references. Please send to jobs@ned.org, with your name and GRPA Spring Intern – Job #1505 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


    Intern, Reagan-Fascell Democracy Fellows Program (Int’l Forum for Democratic Studies) – Summer 2015 (Job # 1504)

    The National Endowment for Democracy is an independent, bipartisan, grant making organization funded by an annual Congressional appropriation. Its aims are to promote democratic reform and foster civil society worldwide. The Endowment is also the home of the International Forum for Democratic Studies, the Journal of Democracy, and serves as the secretariat for the World Movement for Democracy. The Reagan-Fascell Democracy Fellows Program is an international exchange program that offers practitioners, scholars, and journalists from around the world the opportunity to conduct independent research on democracy in a particular country or region. More information can be found at www.ned.org. The National Endowment for Democracy is an equal opportunity employer.

    Position Summary:

    The Reagan-Fascell Democracy Fellows Program at the National Endowment for Democracy (NED) is seeking a motivated individual to serve as an intern for summer 2015. This unpaid internship provides professional development opportunities in the area of international exchange, with a focus on the program's website and social media presence, support for program publications, and database management. The intern will interact with Reagan-Fascell Democracy Fellows in residence at the International Forum for Democratic Studies, the research and publications arm of the NED, and participate in the collegial environment of the Forum, including fellows’ presentations and other NED events.

    Duties:

    • Contributes to program’s promotional efforts, including website and social media development
    • Contributes to the editing, design, and layout of program publications, both print and electronic
    • Assists with database management and implementation of administrative policies
    • Assists with alumni relations and preparation for the program’s 15th anniversary year
    • Other duties, as appropriate

    Qualifications:

    We seek a college student with:
    • interest in human rights and international exchange
    • strong writing, editing, and communications skills
    • organizational skills and attention to detail
    • ability to earn academic credit for the internship
    • experience with database management, website development, and/or social media a plus
    • experience in desktop publishing, electronic publications, and graphic design (InDesign, Photoshop) a plus
    • foreign languages and experience with other cultures a plus

    Requirements:

    • Candidate must be a registered student enrolled in an undergraduate or graduate-level program; and be able to receive college credit for each semester they internship with us and therefore must be enrolled in an undergraduate or graduate-level program in a related field.
    • Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.

    Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week) commitment for the duration of the internship.
    Travel Reimbursement: $10/day for commuter expenses
    NED Application Deadline: n/a
    Anticipated Start Date: o/a June 1, 2015
    Orientation Dates: June 1-5, 2015
    Anticipate End Date: Mid-August 2015
    Authorization: Candidates must be authorized to work in the U.S.
    Travel Reimbursement:
    This position is unpaid; however, a reimbursement of $10 per day is available to offset commuter expenses.

    How to Apply:

    Please send a copy of your completed application for academic credit for internship, cover letter, resume, writing sample from a college term paper or something equivalent, and contact information for three references. Please send to jobs@ned.org, with your name and Intern, Reagan Fascell Fellows (Summer 2015) – Job #1504 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


    Intern, Africa / Summer 2015 (Job #1502)

    The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world. The Africa Department is seeking an Intern to help research on African political systems and to support the Central and West Africa program.

    Position Summary:
    The Africa department seeks an individual with strong research, writing, communication, and organizational skills who has a demonstrated interest in sub-Saharan Africa and in democracy work in the region. Energetic, creative and flexible team players who take initiatives, prioritize several competing tasks, and work independently are encouraged to apply. Fluency in French would be a competitive advantage. The position is based in Washington, D.C.

    Responsibilities:
    • Conduct research to track political developments throughout Africa;
    • Assist in drafting invitation letters, organizing event logistics, notetaking, meeting agendas and newsletters;
    • Take notes during meetings and draft minutes;
    • Attend lectures and roundtable discussions on African policy issues; and,
    • Work with other members of the Africa team as requested.

    Requirements:
    • Candidates must be able to receive academic credit for the internship and therefore must be enrolled in an undergraduate or graduate-level program in a related field.
    • Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.

    Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week) commitment for the duration of the internship.

    Travel Reimbursement: $10/day for commuter expenses
    NED Application Deadline: n/a
    Anticipated Start Date: o/a June 1, 2015
    Orientation Dates: June 1-5, 2015
    Anticipate End Date: Mid-August 2015
    Authorization: Candidates must be authorized to work in the U.S.

    How to Apply: Please send a copy of your completed application for academic credit for internship, cover letter, resume, and contact information for three references. Please send to jobs@ned.org, with your name and Summer 2015 Intern for Africa – Job #1502 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


    Intern (w/ Independent Study Option), International Forum for Democratic Studies – Summer 2015 (# 1469) 
    Posted: Nov. 5, 2014

    Position Summary:
    The International Forum for Democratic Studies at the National Endowment for Democracy (NED) is seeking a motivated individual to serve as an Intern for the summer 2015. This unpaid internship provides an undergraduate/graduate student with the opportunity to assist with the research of Forum Senior Fellow Donald Horowitz.

    The National Endowment for Democracy is an independent, bipartisan, grant making organization funded by an annual Congressional appropriation. Its aims are to promote democratic reform and foster civil society worldwide. The Endowment is also the home of the International Forum for Democratic Studies, the Journal of Democracy, and serves as the secretariat for the World Movement for Democracy. The Reagan-Fascell Democracy Fellows Program is an international exchange program that offers practitioners, scholars, and journalists from around the world the opportunity to conduct independent research on democracy in a particular country or region. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org.

    Responsibilities:
    • Conducting research on constitutional design and ethnic politics throughout the world
    • Assisting with clerical tasks, including typing and organizing materials
    • Other duties, as assigned.

    Qualifications:
    We are seeking an enrolled undergraduate or graduate school student with:
    • Experience in (or study of) divided societies in Africa or Asia
    • Strong research, writing, editing, and communications skills
    • Excellent research skills

    Requirements:
    • Candidate must be a registered student enrolled in an undergraduate or graduate-level program; and be able to receive college credit for each semester of the internship and therefore must be enrolled in an undergraduate or graduate-level program in a related field OR be eligible for a potential independent study option, if approved by your university.
    • Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.
    • Able to commit to 24-40 hours per week for the duration of the internship.

    Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week)
    commitment for the duration of the internship.
    Travel Reimbursement: $10/day for commuter expenses
    NED Application Deadline: n/a
    Anticipated Start Date: o/a June 1, 2015
    Orientation Dates: June 1-5, 2015
    Anticipate End Date: Mid-August 2015
    Authorization: Candidates must be authorized to work in the U.S.

    How to Apply:

    Please send a copy of your completed application for academic credit for internship, cover letter, resume, writing sample from a college term paper or something equivalent, and contact information for three references. Please send to jobs@ned.org, with your name and International Forum Summer Intern – Job #1469 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.