Jobs and Internships

Unless otherwise noted, all positions listed below are with the National Endowment for Democracy. Please read the descriptions and follow the instructions when applying.

The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world. Read more about the NED.

Applicants must include a cover letter, resume and completed application. Incomplete applications may not be considered.

Full-time positions

Internships

Fall 2015 INTERNSHIP OPPORTUNITIES


Full-time Positions

2015-2016 Research Associate, Reagan-Fascell Democracy Fellows Program (Job #1535)

Position Summary: The Reagan-Fascell Democracy Fellows Program at the National Endowment for Democracy (NED) seeks to hire a Research Associate to work with its Fellows during the 2015–2016 fellowship year. The program runs two fellowship sessions per year: October 1, 2015–February 29, 2016, and March 1–July 31, 2016.

Background: Dedicated to international exchange, the Reagan-Fascell program offers democ-racy activists, scholars, and journalists from around the world the opportunity to spend five months in residence at NED’s International Forum for Democratic Studies, in Washington, D.C., in order to reflect on their experiences and consider lessons learned; conduct research and writing; develop contacts and exchange ideas with counterparts; and build ties with a glob-al network of democracy advocates. In 2015–2016, the International Forum anticipates hosting fellows from a diverse range of countries, including Afghanistan, Hungary, India, Indonesia, Lebanon, Liberia, Nigeria, Pakistan, Serbia, Tajikistan, the United States, Venezuela, and Zim-babwe.

Responsibilities: Each Research Associate is assigned to work with several fellows. Duties in-clude:

• consulting with fellows on the shape and direction of their projects
• providing research, written, and editorial support for fellows’ projects and products
• facilitating fellows’ networking and outreach
• aiding in the preparation and follow-up of fellows’ presentations
• assisting staff with projects, including the annual competition, events, publications, and promotion

Qualifications:

• B.A. in political science or a related field required; M.A. preferred
• 1–2 years of work experience
• Computer proficiency, especially in Microsoft Word, Outlook, and PowerPoint
• Knowledge of one or more foreign languages preferred
• Experience living, working, or studying abroad a plus
• Legal authorization to work in the United States

The successful applicant will (1) have a keen interest in democracy and human rights; interna-tional development, the social sciences, or area studies; (2) possess excellent research and writ-ing skills; (3) demonstrate professionalism and strong interpersonal skills, including the ability to work well in a team setting; and (4) display a dedication to international exchange and to supporting individuals from diverse cultural backgrounds.

Duration: The program seeks to hire a full-time Research Associate at 40 hours per week, from September 21, 2015 through July 31, 2016. RAs are expected to commit to work for the entire duration of the ten-month fellowship year. RAs serve as temporary full-time employees, with benefits.

To Apply: Applications must include a cover letter, resume, and a list of three professional references and completed NED Employment Application. Please e-mail to jobs@ned.org with your name and Research Associate – Job#1535 in the subject line. Your cover letter should address why you are interested in serving as a Research Associate with the Reagan-Fascell Democracy Fellows Program and indicate any regional interests or language skills. Short-listed candidates will be asked to complete a writing test.


Assistant Program Officer, Middle East and North Africa (Job #1534)

The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, and is seeking an Assistant Program Officer for the Middle East and North Africa. The position is based in Washington, D.C.

Position Summary:
Assist with management, administration, development and expansion of grant programs in the MENA region. Support existing grantees and develop prospective grantees.

Responsibilities:
• Assist in the evaluation of project proposals.
• Draft summaries of proposals to present at quarterly board meetings.
• Communicate regularly with existing grantees, often in Arabic.
• Assist in monitoring the work of existing grantees, including review and analysis of any publications or other products.
• Tracking political developments in the MENA region.
• Help organize events to highlight specific democracy-related issues in coordination with the other MENA program members.
• Travel to the region as needed, and occasionally under difficult conditions, to identify and work with potential new grantees and existing grantees.

Qualifications:
• Knowledge/Experience:
­ Master’s level education or equivalent knowledge in international affairs, politics, or a related discipline is required.
­ At least 3 years of experience in democracy-related work is required.
• Other Qualifications:
­ Field experience with NGOs in one or more MENA countries is preferred.
­ Excellent written and oral communication skills in English.
­ Excellent written and oral communication skills in Arabic.
­ Knowledge of political issues and trends in the MENA region.
­ Regional knowledge of Yemen and Iraq is a plus.
­ Proficiency in other relevant languages of the region is a benefit.
• Competencies:
­ Proficiency with MS Office is required.
­ High degree of organization and initiative.
­ Experience in grant-making and democratic development is desirable.
­ Excellent interpersonal skills.
­ Demonstrated ability to work in a team.

To Apply:
Applications must include a cover letter, resume, completed NED employment application, a writing sample, salary history, and contact information for three professional references. Please send an email in Arabic to jobs@ned.org, with your name and Assistant Program Officer, MENA – Job #1534 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please, no phone call inquiries.


Assistant Program Officer, Eurasia – Job 1533

The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, and is seeking an Assistant Program Officer for Russia. The position is based in Washington, D.C.

Position Summary:
Assist with management, administration, and development of the grant programs in Russia. Support existing grantees and develop prospective grantees.

Responsibilities:
• Assist in the evaluation of project proposals;
• Draft summaries of proposals to present at quarterly Board meetings;
• Communicate regularly with current grantees and applicants in Russian;
• Assist in monitoring the work of existing grantees;
• Track political developments in Russia and Eurasia;
• Provide administrative support to the Eurasia Team;
• Organize events to highlight specific democracy-related issues;
• Travel on a regular basis to identify and work with potential new grantees and existing grantees.

Qualifications:
• Master’s level education or equivalent knowledge in International Affairs, Politics, History, Regional Studies or a related discipline is preferred;
• At least 2 years of experience in democracy related work is required; in-country experience is an advantage.
• In-depth knowledge of political issues and trends in Russia;
• Oral and written proficiency in Russian is required;
• Excellent written and oral communication skills in English.
• MS Office skills required;
• High degree of organization and initiative;
• Experience in financial management and reporting;
• Excellent interpersonal skills.
• Authorized to work in the US.

To Apply:

Applications must include a cover letter, resume, completed NED employment application salary history and requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Assistant Program Officer, Eurasia – Job # 1533 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Staff Auditor – Job 1532

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization working to support freedom around the world, seeks a staff Auditor. The position is based in Washington, D.C.

Position Summary:
The staff Auditor: 1) assesses grantees by evaluating financial questionnaires and performs risk assessments, and 2) monitors grantee expenditures via cash ledger reviews and invoice verification reviews.

Responsibilities:
• Review and evaluate financial questionnaires to determine potential grantees’ financial capabilities.
• Develop risk assessments to determine whether potential grantees are low, medium or high risk.
• Perform cash ledger reviews, invoice verification reviews, and desk reviews of external audit reports.
• Travel as needed to conduct on-site financial reviews and draft review reports.
• Perform other duties as assigned.

Qualifications:
• BS in Accounting or Finance.
• A minimum of two-three years of experience.
• Writing and speaking knowledge of a foreign language is a plus.
• Working knowledge of databases, Excel, Word, and PowerPoint.
• Working knowledge of OMB Circulars A-110, A-122 and A-133.
• Ability to work independently.
• Ability to travel overseas.
• Must be authorized to work in the U.S.

To Apply:
Applications must include a cover letter, resume, completed NED Employment Application salary history and requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Staff Auditor – Job #1532 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Project Assistant, World Movement for Democracy – (# 1528)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, seeks a Project Assistant for the World Movement of Democracy (see www.MoveDemocracy.org). The position is based in Washington, DC and is currently funded through June 2016 with the expectation that there will additional funding beyond that term. This position reports to the Senior Manager, World Movement for Democracy.

Position Summary:
The Project Assistant will assist the Senior Manager in carrying out the Civic Space Initiative, a project of the World Movement for Democracy Secretariat at NED that seeks to facilitate discussions and use multi-media to promote and enable civil society work around the world. The Project Assistant will also provide administrative and logistical assistance in organizing meetings and conferences, support research on issues related to democracy and civil society around the world, and assist in monitoring the project’s finances.

Responsibilities:
• Assisting in researching and developing information and materials for the Civic Space Initiative.
• Helping with logistical arrangements of activities related to the Civic Space Initiative. This will include maintaining files; communicating with participants on travel and hotel arrangements; preparing meeting materials and documents; and, compiling and shipping materials for events.
• Drafting narrative reports to funders related to Civic Space Initiative activities.
• Assisting the World Movement Secretariat staff with general administrative duties as needed.

Qualifications:

Required:
• BA degree in relevant field.
• Strong written and oral communication skills in English.
• At least two years administrative support experience.
• Knowledge of MS Word and Excel, database experience, and Website skills.
• Attention to detail and ability to multi-task.

Preferred:
• Knowledge of global political developments, particularly concerning democratization and human rights.
• Interest in and/or knowledge of multimedia production, particularly video production.
• Basic knowledge of Arabic, French, Russian, or Spanish language.
• HTML scripting.

To Apply:
Applications must include a cover letter, resume, completed NED employment application, salary history and requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Project Assistant, WMD – Job #1528 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Office Services Assistant, Office Services - (Job #1525)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization, seeks an Office Services Assistant for the Office Services Team. The position is based in Washington, DC. This position reports to the Senior Director for Human Resources and Administration.

Position Summary:
The Office Services Assistant will join the Office Services Team in providing copy, supplies, equipment maintenance, mailroom, room set-up and break-down, and off-site storage coordination services.

Responsibilities:

• Meets the photocopying needs of all Endowment employees and ensure proper operation of the photocopy machine by performing preventative maintenance and bringing in service technicians.
• Ensures that office supplies are available to employees at a low cost to the Endowment by taking inventory and stocking supplies on a regular basis.
• Ensures that kitchen supplies are available by taking inventory and ordering when needed.
• Handles orientations for new employees to office services and processes new identification pictures and badges.
• Partners with vendors to replace supplies and schedules maintenance on equipment as needed.
• Ensures that Endowment employees receive quality mail services by processing daily incoming and outgoing mail quickly; sorting and distributing incoming/collecting and stamping outgoing mail; tracking, maintaining and reporting postage levels in the meter.
• Coordinates off-site file storage, maintain an up-to-date log of stored materials, prepare boxed files to be stored, and schedule storage deliveries and retrievals.
• Serves as a resource to reduce work overload in other department by assisting with mail logging, special projects and miscellaneous errands.
• Assists with internal office moves and relocating of furniture and office supplies.
• Assists with the setting up of conference rooms for events.
• Assists with Audio Visual equipment.
• Serves as backup for the office administrator during breaks and vacations, and
• Other duties and special projects as assigned.

Qualifications:

• High School Diploma or GED.
• At least two years of office experience required.
• Physically able to lift boxes of office supplies, including paper up to 50 lbs.
• Basic knowledge of MS Office.
• Strong written and oral communication skills in English.
• Attention to detail and the ability to multi-task.
• Excellent customer service skills and strong ability to work effectively with all levels of staff to build good working relationships.

To Apply:

Applications must include a cover letter, resume, completed NED employment application, salary history and requirements, and contact information for three professional references. Please send to jobs@ned.org, with your name and Office Services Assistant– Job #1525 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Grants Assistant, Asia/Core Institutes (Job #1524)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grantmaking organization that works to support freedom around the world, seeks a Grants Assistant based in Washington, DC.

Position Summary:
The Grants Assistant, Asia/Core Institutes provides general administrative support to the department, working under the supervision of the Principal, Grants Administration-Asia and the Senior Director, Grants Administration. The Grants Assistant provides an essential role in ensuring smooth operations, timely processing of grant-related items, quality control, and accurate recordkeeping.

The mission of the Grants Administration department is to provide effective and efficient grants management, guiding grantees through the grant lifecycle to support their successful implementation of projects, in support of NED’s mission. The department strives to promote consistent implementation of policy and procedure, flexibility, responsiveness, innovation, and collaboration in the administration of NED’s grantmaking program.

Responsibilities:

  • Timely log incoming items, with accurate data entry and attention to detail
  • Prepare and route grant-related documents. Ensure that appropriate staff are kept abreast of progress of items.
  • Send documents to grantees
  • Update the grants database as required and produce assigned reports in an accurate, complete and timely manner
  • Review grantee financial reports for accuracy and format
  • Track late submissions of signed grant documents
  • Maintain electronic and hard copy files
  • Maintain current documentation of administrative procedures in the Grants Assistant manual
  • Assist with administrative tasks of Grants department staff

Requirements:

  • Bachelor's degree or equivalent work experience
  • Attention to detail and ability to multi-task
  • Ability to work with minimal supervision
  • Strong oral, written communication, and analytical skills
  • Strong team player, preferably in a multicultural environment
  • Strong working skills with Microsoft Word, Excel, and Outlook; knowledge of MicroEdge Gifts or other relational database helpful
  • Interest in the Asia region is desirable but not required

To Apply: Applications must include a cover letter, resume, salary history and requirements, completed NED Employment application and contact information for three professional references. Please send to jobs@ned.org, with your name and Grants Assistant, Asia/Core Institutes – Job #1524 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls


Budget & Financial Compliance Officer (#1522)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks a Budget and Financial Compliance Officer (BFCO). The Budget & Financial Compliance Officer supports the Finance Manager, Grants Analysis & Reporting in ensuring the accurate, complete and timely review and recording of award-based financial transactions. This position works closely with the World Movement for Democracy and other implementing teams receiving foreign government, foundation and corporate grant funds, as well as USG democracy promotion activity funding. The BFCO assists with developing proposal budgets, reviews partner budgets and subsequent financial reports for compliance with both donor and NED policies and procedures, verifies alignment with project scope and budget availability, and assists with proactively monitoring both the donor award and partner budget variances.

Responsibilities:

  • Supports the implementing team in the development of donor project budgets and realignment requests, as well as ensuring budget justification narratives are comprehensive and adequately developed in order to both assist in successful implementation efforts and reduce potential disallowances of costs.
  • Performs reviews of expense reporting received by partners, ensuring adequate supporting documentation and compliance with: donor requirements, the respective partner subaward agreement or memorandum of understanding, and NED’s own policies and procedures.
  • Follows-up with the partner on any unsupported or questioned items as required to ensure proper and timely reimbursements.
  • Monitors the award budgets and ensures expenses planned by implementing staff and partners are within grant and budgetary guidelines, and adequate funds are available.
  • Assists implementing teams by reviewing direct spending for award compliance.
  • Ensures project advances made are reconciled timely, and any implementation issues with liquidating advances are brought to the attention of the respective project manager and the Finance Manager.
  • Reviews monthly internal cost center activity and project financial reports to ensure expenses have been captured appropriately in the award fund and cost centers as applicable, to ensure periodic reporting readiness.
  • Forecasts award spending and alerts the implementing project manager to necessary realignments.
  • Assists in the development of periodic donor financial reports as needed.
  • Trains project implementing staff and educates partners as needed on policies and procedures, forms utilization, and expense reporting best practices for audit-ready submissions to Finance.
  • Assists with gathering financial and contractual documents for both donor project and annual external audit preparation as needed.
  • Provides general support to the work of the Finance Manager, Grants Reporting & Analysis as required.

Qualifications:

Knowledge/Experience (formal degree requirements and years of relevant job experience required):

  • Bachelor’s degree in Accounting or Finance.
  • 7+ years progressive experience in accounting, budgeting and financial analysis.
  • 5+ years relevant experience in mission-driven, international nonprofit organizations subject to both USG and foreign donor rules and regulations compliance, including working knowledge and practical application of OMB cost principles and other relevant circulars.

Other Qualifications:

  • Demonstrated knowledge of nonprofit accounting principles and practices, budget management, accounting report generation and utilization, and financial analysis.
  • Advanced knowledge of project financial management, including budget and financial report development, USG & foreign donor cost eligibility, and best practices with regards to obtaining necessary supporting documentation.
  • Strong working knowledge of the compliance requirements of Federal Travel Regulations and the OMB Circulars and the Uniform Guidance, especially with regards to the cost principles and procurement regulations.
  • Experience with projects funded by SIDA.
  • Prior experience in Microsoft Navision preferred, Fundware and GIFTS experience is a plus.
  • Intermediate to advanced level working knowledge of Microsoft Excel and other Office products.
  • Strong attention to details and accuracy in all work products.
  • Solid documentation skills, ensuring proper audit trail.
  • Willingness to work extra hours during peak workload periods, especially around annual audit.
  • Fluency in spoken and written English; knowledge or fluency in additional languages is a plus.
  • Applicants must be authorized to work in the U.S.

Competencies:

  • Paramount professional integrity, initiative, confidentiality and dependability.
  • Commitment and ability to excel in a fast-paced environment; works effectively under time pressure and meets deadlines.
  • Highly professional demeanor, with strong interpersonal and customer service skills to effectively interact with all levels of staff and external partners.
  • Ability to translate financial terms to effectively train finance and non-finance personnel.
  • Employs team approach to working style.
  • Confidence in addressing policy and procedure compliance questions.
  • Solid analytical, problem solving and financial troubleshooting skills.
  • Ability to quickly learn new systems, processes and procedures.
  • Flexibility in approach to work processes and tasks.

To Apply:

Candidates must include a cover letter, resume, contact information for three professional references, salary history/requirements and completed NED employment application which is also available on our careers page at http://www.ned.org/about/jobs. Please send to jobs@ned.org, with your name and Budget & Financial Compliance Officer – Job #1522 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls.


 

Assistant Controller, Finance – (Job #1520)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks The Assistant Controller supports the Controller in establishing and maintaining effective and efficient internal controls in order to ensure accurate, complete and timely recording and reporting of financial transactions. This position provides review and control services within the accounting group for daily grant, vendor, and employee disbursements; oversees perpetual reconciliation of subsidiary ledgers and balance sheet accounts; develops process improvements to streamline and improve accounting and administrative operations; and directly supervises the Sr. Staff Accountant. This is an exempt level position and is based in Washington, D.C.

Provide day-to-day administrative and programmatic support to the Middle East and North Africa program staff.

Responsibilities:

  • Serves as the backup to the Controller in matters relating to the accounting and disbursements functions.
  • Performs daily review and approval of disbursement activity for grantees, vendors, and employee requests for payment, ensuring compliance with GAAP, federal regulatory, and other donor requirements, as well as NED’s own policies and procedures.
  • Oversees daily review and approval of drawdown requests to the Department of State.
  • Supervises the Sr. Staff Accountant as may be needed, including detailed review of reconciliations, schedules, and journal entries.
  • Ensures general ledger accounts are timely and accurately maintained, and all balance sheet accounts are reconciled on a monthly basis.
  • Confirms that subaward activity is properly recorded and reconciled between the general ledger and GIFTS database.
  • Assists the Controller in the month-end closing process, preparation of monthly financial statements, and subsequent departmental reporting of budget-to-actual activity.
  • Trains NED employees on accounting policies, procedures and forms utilization.
  • Identifies and implements new processes to drive efficiency, effectiveness, and quality control.
  • Reviews and/or prepares required schedules for annual and programmatic audits and organizes sample data under guidance of the Controller.
  • Assists with preparation of Form 990 tax returns schedules and other tax/regulatory forms.
  • Provides general support to the work of the Controller and Finance Manager, Grants Reporting & Analysis as needed.

Qualifications:

  • Knowledge/Experience (formal degree requirements and years of relevant job experience required):
    • Bachelor’s degree in Accounting or Finance; CPA preferred.
    • 7+ years progressive experience in accounting and/or auditing;
    • 5+ years of experience in mission-driven, nonprofit organizations subject to federal grants rules and regulations compliance, including working knowledge and practical application of OMB cost principles and other relevant circulars.
  • Other Qualifications:
    • Demonstrated knowledge of nonprofit accounting principles and practices, budget management, accounting report generation and utilization, and financial analysis.
    • Strong working knowledge of the compliance requirements of Federal Travel Regulations and the OMB Circulars and Uniform Guidance, especially with regards to the cost principles and procurement regulations.
    • Prior experience in Microsoft Navision preferred, Fundware and GIFTS experience is a plus.
    • Intermediate to advanced level working knowledge of Microsoft Excel and other Office products.
    • Strong attention to details and accuracy in all work products.
    • Solid documentation skills, ensuring proper audit trail.
    • Willingness to work extra hours during peak workload periods, especially around annual audit.
    • Fluency in spoken and written English; knowledge or fluency in additional languages is a plus.
    • Applicants must be authorized to work in the U.S.
  • Competencies:
    • Paramount professional integrity, honesty, initiative, confidentiality and dependability.
    • Commitment and ability to excel in a fast-paced environment; works effectively under time pressure and meets deadlines.
    • Highly professional demeanor, with strong interpersonal and customer service skills to effectively interact with all levels of staff.
    • Ability to translate financial terms to effectively train finance and non-finance personnel.
    • Employs team-building, mentoring approach to supervision and working style.
    • Confidence in addressing policy and procedure compliance questions.
    • Solid analytical, problem solving and financial troubleshooting skills.
    • Ability to quickly learn new systems, processes and procedures.
    • Flexibility in approach to work processes and tasks.

To Apply:

Candidates must include a cover letter, resume, contact information for three professional references, salary history/requirements and completed NED employment application which is also available on our careers page at http://www.ned.org/about/jobs. Please send to jobs@ned.org, with your name and Assistant Controller – Job #1520 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls.


Auditor, Africa – Job 1519

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization working to support freedom around the world, seeks an Auditor for the Africa region. The position is based in Washington, D.C.

Position Summary:

The Auditor for Africa: 1) assesses grantees by evaluating financial questionnaires and performing risk assessments, and 2) monitors grantee expenditures via cash ledger reviews and invoice verification review.

Responsibilities:

  • Review and evaluate financial questionnaires to determine potential grantees’ financial capabilities.
  • Develop risk assessments to determine whether potential grantees are low, medium or high risk.
  • Perform cash ledger reviews, invoice verification reviews, and desk reviews of external audit reports.
  • Travel as needed to conduct on-site financial reviews and draft review reports.
  • Perform other duties as assigned.

Qualifications:

  • BS in Accounting or Finance.
  • A minimum of three years of experience.
  • Writing and speaking knowledge of French.
  • Working knowledge of databases, Excel, Word, and PowerPoint.
  • Working knowledge of OMB Circulars A-110, A-122 and A-133.
  • Ability to work independently.
  • Ability to travel overseas.

To Apply: Candidate applications must include a cover letter, resume, salary history and requirements, completed NED employment application, and contact information for three professional references. Please send to jobs@ned.org, with your name and Auditor for Africa - Job #1519 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Senior Staff Accountant – Job # 1517

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks a Senior Staff Accountant to support the daily accounting operations of the Endowment’s Finance department, the monthly and year-end financial closings, and the annual external audit fieldwork preparation, along with other duties as assigned. This is an exempt level position and is based in Washington, D.C.

Responsibilities:

  • Preparation of monthly closing entries to include but not limited to: entries relating to banking & investment activity, prepaid and accrued expenditures, payroll, subgrant activity, fixed asset inventory (depreciation/amortization), and other recurring entries and reclassifications as may be needed.
  • Timely and accurate maintenance and monthly reconciliation of assigned balance sheet accounts.
  • Identification and preparation of necessary adjusting journal entries as identified through the reconciliation process and/or received from financial statement reviewers.
  • Assist with analysis of budget-to-actual results for departmental activity.
  • Preparation and mailing of audit confirmations for grantees.
  • Support the preparation of the annual audit by preparing required audit schedules and assisting external auditors, as needed under guidance of Controller.
  • Assist in gathering data for preparation of Form 990 and other tax/regulatory returns.
  • Ensure compliance with GAAP, federal and donor-specific grant requirements, as well as NED’s policies and procedures.
  • Assist the team in identifying and implementing new processes to drive efficiency and quality control.
  • Cross-train with other members of the Finance Department to function as backup as needed.
  • Serve as a team resource by completing special projects which promote the effective and efficient operation of the Finance Department.

Qualifications:

  • Knowledge/Experience (formal degree requirements and years of relevant job experience required):
  • Bachelor’s degree in Accounting or Business and 5+ plus years of related experience preferably in a mission driven, non-profit environment.
  • Candidates must have 2+ years’ experience as Sr. Level Staff Accountant.
  • CPA preferred.

Other Qualifications:

  • Demonstrated knowledge of accounting principles and practices, fund accounting in a non-profit environment, budget management, accounting report generation and utilization, and financial analysis.
  • Working knowledge of OMB Circulars, specifically with regards to the cost principles.
  • Prior experience in Microsoft Navision preferred, Fundware and GIFTS experience is a plus.
  • Intermediate to advanced level working knowledge of Microsoft Office products including Outlook, Excel, and Word.
  • Strong attention to details and accuracy in all work products.
  • Solid documentation skills, ensuring proper audit trail.
  • Ability and willingness to work extra hours during high workload periods, especially around annual audit.
  • Fluency in spoken and written English; knowledge or fluency in additional languages is a plus.
  • Applicants must be authorized to work in the U.S.

Competencies:

  • Professional demeanor with strong interpersonal and customer service skills to effectively interact with all levels of staff.
  • Confidence in addressing policy and procedure compliance questions.
  • Capability and willingness to work both independently and as a member of a team.
  • Ability to juggle multiple projects during high workload periods. Flexibility in approach to work processes and tasks.

To Apply:

Candidates must include a cover letter, resume, contact information for three professional references, salary history/requirements and completed NED employment application which is also available on our careers page at http://www.ned.org/about/jobs. Please send to jobs@ned.org, with your name and Senior Staff Accountant– Job #1517 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls.


HR/Payroll Coordinator– (Job #1514)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support democracy around the world, seeks an HR/Payroll Coordinator. We are seeking someone with previous HR and extensive payroll experience, a self-starter with a strong customer service orientation, meticulous attention to detail, and is a quick learner. This position is based in Washington, DC.

Position Summary:

The HR/Payroll Coordinator is a key member of the Human Resources team and is responsible for managing the payroll function and assisting in benefits administration while also working closely on all functions in the HR department including the Senior Benefits/Payroll Administrator and Senior Director This position supports, the administrative aspect of payroll systems HRIS updates (using ADP) and supports coordination of various tasks include recruitment, compliance, human resources data and analysis. This position requires superior customer service, payroll accuracy, great attention to detail, flexibility, autonomy, resourcefulness, initiative, and ability to work in a team-oriented environment.

Responsibilities:

Payroll:

  • Serve as a backup payroll administrator in preparing and processing semi-monthly payroll; assists in verifying HR employment documents, verifies completeness, accuracy, and consistency of data and related information.
  • Extensive experience in processing payroll using ADP PayExpert or similar payroll system
  • Process personnel transactions and generating a variety of reports.
  • Update employee information in the system as it changes and ensuring it agrees to information in HR files.
  • Process payments and reconciliation for all payroll/benefits relating to medical, dental, vision, FMLA, Life, LTD etc. including the proper funding of 403b.
  • Distribute accurate and timely quarterly and year-end reporting (W-2 and 1099).
  • Monitor leave records using ADP Time and Attendance Module.
  • Assist with onboarding, orientations and training new employees and ensure that staff are using systems properly.
  • Integrity and strong attention to detail are crucial for this role with high degree of professionalism.
  • Strong work ethic and ability to deal with confidential and sensitive material.
  • Decision-making, problem-solving, and strong analytical skills required.

Administrative:

  • Coordinates the daily operations of the Human Resources department; maintains all departmental files and records; performs a variety of support duties; responds to inquiries from staff.
  • Schedules important meetings, monthly and quarterly as needed.
  • Processes vendor invoices and credit card reconciliations on a regular basis, and liaises with accounts payable.
  • Keeps personnel files up-to-date and secure, with strict confidentiality.
  • Assists with processing and data input for annual open enrollment, benefits and salary changes.

Recruitment:

  • Assists HR Manager with recruitment efforts; comprehensive knowledge of staffing to including on-boarding, internship program, separation processes, and serves as an HR orientation backup.
  • Assisting with the interviewing process including scheduling interviews, arranging interview panels, verifying employment application information, preparing interview materials, and conducting applicant testing; conducts phone screens, interviews and checks references as required.
  • Researching and compiles new recruitment sources on a continuous basis to insure maximum outreach; prepares and sends out job postings to online outlets.

Internal Communications/Technology:

  • Administers relevant aspects of HRIS database, such as inputting data, processing all new hires and payroll changes, ensuring integrity of data, and providing reports and analyses. for personnel and benefits information;
  • Analyzes the effectiveness and efficiency of HR systems and provide recommendations for changes and upgrades, as needed.
  • Assists with process improvements and initiatives within the department.
  • Manage the HR intraNED and assist with developing SharePoint integration and updates for HR.
  • Other job related duties and special projects, as assigned.

Qualifications:

  • Bachelor's Degree and two (2) years of progressively responsible human resources experience, HR Coordinator or HR Assistant in a high volume environment.
  • Experience with ADP Pay Expert, HRIS Systems, Time and Attendance module or another automated time keeping system, required;
  • Experience with Halogen Performance Management System, SharePoint or Serenic highly desirable;
  • Superior customer service, excellent verbal and written communication skills with the ability to engage professionally with all levels within the organization;
  • Exceptional attention to detail, self-motivated and ability to multi-task;
  • Outstanding computer skills: high level of proficiency in Word, Excel, and PowerPoint;
  • Knowledge of practices and methodology related to the operations of a human resources department;
  • Possess strong working knowledge of payroll practices and labor & compliance guidelines;
  • Ability to maintain a positive attitude with strong interpersonal skills in order to establish and maintain effective work relationships;
  • Ability to exhibit a high level of confidentiality within and outside the NED regarding all data and information obtained through the course of daily work; and,
  • Ability to display good judgment; successfully sort multiple priorities; maintain a sense of perspective and humor while working under pressure.

To Apply:

Applications must include a cover letter, resume, salary history and requirements, completed NED employment application, and contact information for three professional references. Please send to jobs@ned.org, with your name and HR Coordinator – Job #1514 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Program Officer, Latin America and the Caribbean(Cuba) (Job #1452)

The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant making organization that works to support democracy around the world, seeks a Program Officer for Cuba. This position is based in Washington, DC.:

Position Summary:

The Program Officer reports to the Senior Director for LAC program and work with LAC and Grants staff to provide programmatic and administrative support to NED’s Cuba grants program; contribute to developing the Endowment’s strategy for Cuba; sets programmatic priorities, monitors and evaluates projects, and tracks program budgets.

Duties:

  • Evaluating project proposals and progress reports in the Cuba portfolio;
  • Drafting summaries of proposals to present at quarterly Board of Directors’ meetings;
  • Maintaining regular communication with potential and existing grantees;
  • Monitoring the work of grantees, including regular field visits;
  • Tracking political developments and main players in Cuba and the rest of Latin America and the Caribbean as they relate to Cuba, and informing NED’s strategy for the region;
  • Representing NED Cuba program at relevant internal and external meetings;
  • Providing support for senior staff as they represent the Cuba portfolio before the Board of Directors, the President, congressional committees, government agencies and other entities as needed;
  • Building and maintaining relationships with like-minded organizations, including other donors, NED partners and regional organizations;
  • Organizing and participating in events to highlight specific democracy-related issues with respect to Cubas.

Qualifications:

  • Master’s degree in International Affairs, Political Science, International Development or related discipline;
  • At least 5 years of extensive experience in democracy-related work;
  • In-depth understanding of political issues and trends in Latin America and the Caribbean; experience working on Cuba a plus;
  • General understanding of closed societies, civil society issues, and familiarity with civil society networks and individual activists in Cuba and the region;
  • Excellent written and oral communication skills in English and Spanish; fluency in Spanish is required;
  • Excellent written and oral communication skills in English;
  • Time living, working or traveling in Latin America;
  • MS Office skills;
  • High degree of organization and initiative;
  • Experience with financial management and reporting;
  • Excellent interpersonal skills.

To Apply:

Applications must include a cover letter, resume, salary history and requirements, completed NED Employment Application and contact information for three professional references. Please send to jobs@ned.org, with your name and PO, LAC – Job #1452 in the subject line. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org. Please no phone calls.


Fall 2015 INTERNSHIP OPPORTUNITIES

Intern, Africa / Fall 2015 (Job #1531)

NED announcement:
The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world. The Africa Department is seeking an Intern to help research on African political systems and to support the Central and West Africa program.

Position Summary:
The Africa department seeks an individual with strong research, writing, communication, and organizational skills who has a demonstrated interest in sub-Saharan Africa and in democracy work in the region. Energetic, creative and flexible team players who take initiatives, prioritize several competing tasks, and work independently are encouraged to apply. Fluency in French would be a competitive advantage. The position is based in Washington, D.C.

Responsibilities:
• Conduct research to track political developments throughout Africa;
• Assist in drafting invitation letters, organizing event logistics, note taking, meeting agendas and newsletters;
• Take notes during meetings and draft minutes;
• Attend lectures and roundtable discussions on African policy issues; and,
• Work with other members of the Africa team as requested.

Requirements:
• Candidates must be able to receive academic credit for the internship and therefore must be enrolled in an undergraduate or graduate-level program in a related field.
• Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.
• Fluency in French written and spoken is a plus

Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week) commitment for the duration of the internship.
NED Application Deadline: n/a
Anticipated Start Date: o/a September 14, 2015
Orientation Dates: September 14-18, 2015
Anticipate End Date: Mid-Dec 2015
Authorization: Candidates must be authorized to work in the U.S.
Travel Reimbursement:
This position is unpaid; however, a reimbursement of $10 per day is available to offset commuter expenses.

How to Apply: Please send a copy of your completed application for academic credit for internship, cover letter, resume, NED employment application, and contact information for three professional references. Please send to jobs@ned.org, with your name and Intern for Africa – Job #1531 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


Intern, Reagan-Fascell Democracy Fellows Program (Int’l Forum for Democratic Studies) – Fall 2015 (Job # 1530)

The National Endowment for Democracy is an independent, bipartisan, grant making organization funded by an annual Congressional appropriation. Its aims are to promote democratic reform and foster civil society worldwide. The Endowment is also the home of the International Forum for Democratic Studies, the Journal of Democracy, and serves as the secretariat for the World Movement for Democracy. The Reagan-Fascell Democracy Fellows Program is an international exchange program that offers practitioners, scholars, and journalists from around the world the opportunity to conduct independent research on democracy in a particular country or region. More information can be found at www.ned.org. The National Endowment for Democracy is an equal opportunity employer.

Position Summary:
The Reagan-Fascell Democracy Fellows Program at the National Endowment for Democracy (NED) is seeking a motivated individual to serve as an intern for fall 2015. This unpaid internship provides professional development opportunities in the area of international exchange, with a focus on the program's website and social media presence, support for program publications and competition, and database management. The intern will interact with Reagan-Fascell Democracy Fellows in residence at the International Forum for Democratic Studies, the research and publications arm of the NED, and participate in the collegial environment of the Forum, including fellows’ presentations and other NED events.

Duties:
Intern will assist with:
• Promotional efforts, including website and social media development
• Orientation of Fall 2015 Reagan-Fascell Democracy Fellows
• Annual Reagan-Fascell fellowship competition, including correspondence with potential applicants and preparation of materials for the selection committee
• Program publications, both print and electronic
• Database management and implementation of administrative policies
• Alumni relations and preparation for the program’s 15th anniversary year
• Other duties, as appropriate

Qualifications:
We seek a college student with:
• interest in human rights and international exchange
• strong writing, editing, and communications skills
• organizational skills and attention to detail
• ability to earn academic credit for the internship
• experience with database management, website development, and/or social media a plus
• experience in desktop publishing, electronic publications, and graphic design (InDesign, Photoshop) a plus
• foreign languages and experience with other cultures a plus

Requirements:
• Candidate must be a registered student enrolled in an undergraduate or graduate-level program; and be able to receive college credit for each semester they internship with us and therefore must be enrolled in an undergraduate or graduate-level program in a related field.
• Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.

Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week) commitment for the duration of the internship.

NED Application Deadline: n/a
Anticipated Start Date: o/a September 14, 2015
Orientation Dates: September 14-18, 2015
Anticipate End Date: Mid-Dec 2015
Authorization: Candidates must be authorized to work in the U.S.
Travel Reimbursement:
This position is unpaid; however, a reimbursement of $10 per day is available to offset commuter expenses.

How to Apply: Please send a copy of your completed application for academic credit for internship, cover letter, resume, NED employment application, writing sample from a college term paper or something equivalent, and contact information for three references. Please send to jobs@ned.org, with your name and Intern, Reagan Fascell Fellows (Fall 2015) – Job #1530 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


Intern, Center for International Media Assistance / Fall 2015 -- (Job #1529)

The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world. The Center for International Media Assistance (CIMA), an initiative of NED, approaches its mission by providing information, building networks, conducting research, and highlighting the indispensable role independent media play in the creation and development of sustainable democracies around the world.

Position Summary:
CIMA is currently seeking an intern for fall 2015. The unpaid internship is open to current graduate or undergraduate students. Working on a small team, the intern will play a key role in supporting CIMA’s core activities, including assisting with events, publications, and mailings. The Intern will also have the opportunity, under CIMA staff guidance, to conduct their own research and contribute to CIMA’s blog on a topic relevant to their interests. The internship is a unique opportunity to learn more about an emerging field in development and media. The position is based in Washington, D.C.
Requirements:
• Must be enrolled in an undergraduate or graduate program at an accredited university, with a strong interest in democracy development and/or international affairs. Candidates must be able to receive academic credit for the internship and therefore must be enrolled in a program in a related field.
• Possess excellent written and verbal communications skills
• Maintain a strong work ethic and a sharp attention to detail
• Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail.
• Students must also have strong computer skills.
• Applicants should have an interest in journalism, international relations, development, and/or democracy work.

Duties/Responsibilities:
• Manage CIMA’s subscription-based email listings.
• Assist with updating and maintaining CIMA’s website, as well as design and format of CIMA reports.
• Attend meetings and hearings on media development topics as necessary.
• Assist with arranging and executing meetings and events.

Qualifications:
• The internship is open to current undergraduate or graduate students.
• Applicants must have experience with content management systems (Drupal preferred), Adobe Creative Suite (InDesign and Illustrator preferred).
• Applicants should have an interest in journalism, international relations, development, or democracy work.
• Applicants with graphic design skills and background are highly desired.

Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week) commitment for the duration of the internship.
Travel Reimbursement: $10/day for commuter expenses
NED Application Deadline: n/a
Anticipated Start Date: o/a September 14, 2015
Orientation Dates: September 14-18, 2015
Anticipate End Date: Mid-Dec 2015
Authorization: Candidates must be authorized to work in the U.S.

How to Apply: Please send a copy of your completed application for academic credit for internship, cover letter, resume, completed NED employment application and contact information for three professional references. Please send to jobs@ned.org, with your name and CIMA Intern – Job #1529 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


Intern (Office of Government Relations & Public Affairs) / Fall 2015 – (#1527)

The National Endowment for Democracy (NED) is a congressionally funded, private, nonprofit grant making organization that works to support freedom around the world, and is seeking an Intern for the Office of Government Relations & Public Affairs. The position is based in Washington, D.C.

Position Summary: The Office of Government Relations & Public Affairs at the National Endowment for Democracy (NED) is seeking a highly motivated individual to serve as an Intern for fall 2015. The unpaid internship provides excellent opportunities for research, writing and administration in the areas of communications (press, social media, publications and public events), Congressional relations and the Freedom of Information Act. The Intern will also interact with a stream of international visitors, speakers and activists who are working in support of democratic development and human rights.

Responsibilities:
• Assist with meeting and event preparations
• Attend lectures and events related to democracy assistance
• Conduct research and compile files pertaining to Freedom of Information Act requests
• Help maintain contact database
• Engage with Twitter followers
• Provide web and multimedia support
• Other duties as assigned.

Qualifications:
• Must be enrolled in an undergraduate program at an accredited 4-year college or university, with a strong interest in democracy development and/or international affairs
• Possess excellent written and verbal communications skills
• Maintain a strong work ethic and a sharp attention to detail
• Spanish language skills are a plus
• Multimedia experience is a plus

Requirements:
• Candidates must be able to receive academic credit for the internship and therefore must be enrolled in an undergraduate program in a related field.
• Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.

Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week)
commitment for the duration of the internship.
Travel Reimbursement: $10/day for commuter expenses
NED Application Deadline: n/a
Anticipated Start Date: o/a September 14, 2015
Orientation Dates: September 14-18, 2015
Anticipate End Date: Mid-Dec 2015
Authorization: Candidates must be authorized to work in the U.S.

To Apply:
Please send a copy of your completed application for academic credit for internship, NED employment application, cover letter, resume, and contact information for three professional references. Please send to jobs@ned.org, with your name and GRPA Intern – Job #1527 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.


Intern (w/ Independent Study Option), International Forum for Democratic Studies /
Fall 2015 (Job #1526)

Position Summary:
The International Forum for Democratic Studies at the National Endowment for Democracy (NED) is seeking a motivated individual to serve as an Intern for the fall 2015. This unpaid internship provides an undergraduate/gradu ate student with the opportunity to assist with the research of Forum Senior Fellow Donald Horowitz.

The National Endowment for Democracy is an independent, bipartisan, grant making organization funded by an annual Congressional appropriation. Its aims are to promote democratic reform and foster civil society worldwide. The Endowment is also the home of the International Forum for Democratic Studies, the Journal of Democracy, and serves as the secretariat for the World Movement for Democracy. The Reagan-Fascell Democracy Fellows Program is an international exchange program that offers practitioners, scholars, and journalists from around the world the opportunity to conduct independent research on democracy in a particular country or region. The NED is an Equal Opportunity Employer. For more information, please visit our website at www.ned.org

Responsibilities:
• Conducting research on constitutional design and ethnic politics throughout the world
• Assisting with clerical tasks, including typing and organizing materials
• Other duties, as assigned.

Qualifications:
We are seeking an enrolled undergraduate or graduate school student with:
• Strong research, writing, editing, and communications skills
• Excellent research skills
• Experience in (or study of) divided societies in Africa or Asia

Requirements:
• Candidate must be a registered student enrolled in an undergraduate or graduate-level program; and be able to receive college credit for each semester of the internship and therefore must be enrolled in an undergraduate or graduate-level program in a related field OR be eligible for a potential independent study option, if approved by your university.
• Qualified candidates should have excellent writing skills, strong analytical skills, maintain a strong work ethic and have sharp attention to detail. Students must also have strong computer skills.
• Able to commit to 24-40 hours per week for the duration of the internship.

Time Commitment: 24-40 hrs/week (not to exceed 40 hours per week)
commitment for the duration of the internship.
Travel Reimbursement: $10/day for commuter expenses
NED Application Deadline: n/a
Anticipated Start Date: o/a September 14, 2015
Orientation Dates: September 14-18, 2015
Anticipate End Date: Mid-Dec 2015
Authorization: Candidates must be authorized to work in the U.S.

How to Apply: Please send a copy of your completed application for academic credit for internship, cover letter, resume, writing sample from a college term paper or something equivalent, and contact information for three professional/academic references. Please also complete our NED employment application. Please send to jobs@ned.org, with your name and International Forum Fall Intern – Job #1526 in the subject line. The NED is an Equal Opportunity Employer. Please no phone calls. For more information, please visit our website at www.ned.org.